If your lab participates in the transfer data agreement developed by the Washington Cannabis Integrators Alliance (WCIA), you will receive an email from your lab with a link or file that allows you to upload the results without manual entry. This article explains how to use those.
If you did not receive a link or results file from your lab, see our help article on How to Manually Add Lab Results.
If you sent a sample for a non-mandatory (R&D) test, do not use this workflow.
1. Copy the WCIA web address (link) or the WCIA file (ending in .json) from the email you received from the lab. Be sure to note which inventory ID the results are associated with. You will receive one link or file for each sample's test results.
Note: It's not a WCIA link if it ends with ".pdf". The PDF file from the lab is the certificate itself and does not contain the data to upload to GrowFlow. If you're not sure whether your lab sent the data for auto-populating the results, contact them to find out if/where you can find it.
2. Go to your Inventory Overview and locate the inventory to which you'll apply the test results.
3. Click the yellow "Pending" button in the QA column.
4. Enter the link address or the file attachment into the corresponding field in the QA Results > "Import WCIA" screen
a. First click the "Import WCIA" button
b. The new screen opens and defaults to the view for entering a link. If you have a link with a URL address, copy and paste the link into the filed and then hit "Import Data":
c. If your lab sent you a file rather than a link, click the "Upload File" radio button, upload the file, then click "Import Data":
If we detect that the Sample ID or the Parent Lot ID does not match, we will show a yellow alert so you can double check the link (see #1 in the image below)
You can view the information in the linked file by clicking on "Readable Version" (see #2 in the image below)
The warning often shows due to the lab not having included the source (parent) lot ID that the sample came from - labs are working to get this included consistently with the data they send, but they can only include it if you are emailing the final manifest to them from inside the order!
5. Click "Save QA Results". This will update the status to Pass or Fail as well as upload the COA certificate:
Note: It doesn't happen often, but if your test failed, the saved status will say "Fail". That will identify inventory for requesting retest permission, or that you can only use/sell for extraction if that is allowed. If your failed lot can't be retested and isn't eligible for extraction, it must be destroyed. See the LCB's page about the retest process. They include a sheet that shows the allowable ranges of results for retesting and for extraction-only.
Nice work. Your lab results are entered and will apply to the tested lot!