Before selling to a Processor, or further processing yourself, you’ll need to lot your harvested material.
Washington max lot limits and testing rules:
Flower Lot can be up to 5 pounds (2267.96g) and must be of one strain
Other Material Lot can be up to 15 pounds (6803.89g) and must be of one strain
Of these two types, only Flower Lots can get mandatory testing
Other Material Lots can be sent for non-mandatory testing by sending a sub-lot
To get started, there are two routes we can take to lotting our bulk materials:
1. From the Grow Overview, hover your cursor on a strain in the Bulk Inventory column and click the green arrow.
2. From the Inventory Overview, click "Lot".
This will open the "Lotting" window, where you will enter the information needed to perform the conversion of the cured material into lotted material.
Part One: Multi Lot Mode
1. The default setting for the Lotting tool is "Multi Lot Mode"
In this example, we are using the Multi Lot Mode to create Flower Lots. Most of the time you will be lotting your bulk material into multiple lots.
If you later need to combine existing lots to maximize lot size for a single strain, you can select the "Combine Lot Mode". See Part Two of this article.
2. Select whether you are making Flower Lots or Other Material Lots
3. Optional: Lotted inventory will head into the Bulk Inventory room by default if a preferred room is not selected
If you don't see the room you want, create the room via Admin > Rooms room first.
4. Select the product template if you want to use a particular template
For example, Using a template such as "A Buds" or "Trim for pre-rolls", etc., to assign a specific product name for your new lots.
Option to create a new Product Template by clicking "Add New Product"
5. Use the search bar or the Filter tools to locate the material you are lotting
Note: The Lotting window shows both Flower and Other Material traceability types available for lotting, no matter what you are making lots from. We do this in case you make a mistake and made something into the wrong traceability type. Be careful when choosing the IDs you are converting from and double-check your work!
Next, in the table of available Bulk Materials to lot, we'll make entries to determine the number of lots and their weight per lot.
6. Setting Number of Lots and Weight Per Lot
Option to use the "Set Max" tool. Clicking "Set Max" will automatically do the math for you and enter as many 5 pound lots as possible from the available grams per Bulk Material line item.
Option to use the "Set Eq." tool. Clicking "Set Eq." will automatically evenly distribute the available grams per Bulk Material line item and enter the number of lots that can be created with equal weight.
Hot-Tip Option: Click "Set Max" but reduce the number of lots to what you are actually creating.
GrowFlow will block you from exceeding the maximum lot size when you confirm the creation of lots.
7. Confirm the number of lots you are creating
8. Click "Create" to create your lots!
Part Two: Combine Lot Mode
You can use the "Combine Lot Mode" to group smaller quantities of the same strain up to the corresponding 5 or 15 pound limit!
Note: Combining flower lots requires new testing if it will be used for flower products.
Select "Combine Lot Mode"
Select the type of lot you will create
Optional: Lotted inventory will head into the Bulk Inventory room by default if a preferred room is not selected
Select a Product Template, if you'd prefer a custom product over a default product
Option to create a new Product Template by clicking "Add new Product"
Locate and select the materials you're combining
Use the search bar or Filter tools to locate the materials
Tip! You can select the items on the Inventory screen ahead of time, then click the "Lot" button to continue
Double-check your work! Review what you're creating
Finish by clicking "Create"