Updated 7/5/21

Before selling to a Processor, or further processing yourself, you’ll need to lot your harvest material. If you're converting or making a QA order and your flower isn't showing up, you'll want to double check they have been turned into Flower Lots first.


Washington max lot limits and testing rules:

  • Flower Lot can be up to 5 pounds (2267.96g) and must be of one strain

  • Other Material Lot can be up to 15 pounds (6803.89g) and must be of one strain

  • Of these two types, only Flower Lots can get mandatory testing

  • Other Material Lots can be sent for non-mandatory testing by sending a sublot

From the Grow Overview, hover your cursor on a strain in the Bulk Inventory column, and click the green arrow

This will open the "Lotting" window, where you will enter all the info to convert the cured material into either a Flower Lot or an Other Material Lot.

Part One - Multi Lot Mode

1. The default setting for the window is "Multi Lot Mode"

In this examples, we are using the Multi Lot Mode. Most of the time you will be lotting your bulk material into multiple lots, but if you later need to combine existing lots to maximize lot size for an single strain, you can select the "Combine Lot Mode". See Part Two of this article for combining lots.

2. Select whether you are making Flower Lots or Other Material Lots

In this example, we are making Flower Lots.

3. Select a room IF you want the new lots to go into a room other than Bulk Inventory

If you don't see the room you want, go to Admin>Rooms rooms and add the new room first.

4. Select the product template if you want to use a particular template

In this example we're just selecting the template called "Flower Lot". If you have templates for "A Buds" or "Trim for pre-rolls", etc., you could select one of those here and go straight to assigning a specific product name for your lots.

5. Use filters or the Search bar to find what you will be lotting

Next, in the table of bulk material, make entries to determine the number of lots and their weight per lot:

6. Use the "Max" button as an option

The "Max" button, used in this example, will make as many 5 pound lots as possible from the available grams of this bulk Flower. Just click "Max" to populate the quantities.

Other options:

  • Click the "Eq" button to evenly distribute all available grams into lots, but you might end up with more testing expense if you are planning to test all lots.

  • Click the "Max" button but then reduce the number of lots you want to make, or edit the number of grams. (GrowFlow won't let you exceed the maximum lot size when you confirm the creation of lots.)

7. Click "Confirm" to create your lots!

Note: The Lotting window shows both Flower and Other Material traceability types for you to search through to find what you are making lots from. We do this in case you make a mistake and made something into the wrong traceability type. Be careful when choosing the IDs you are converting from.

Part Two - Combine Lot Mode

You can use the "Combine Lot Mode" to group smaller quantities of the same strain up to the corresponding 5 or 15 pound limit

Note: Combining flower lots requires new testing if it will be used for flower products.

  1. Select "combine Lot Mode"

  2. Select the type of lot you will create (we're using "Other Material Lot" in this example)

  3. Select the template if you have some to choose from

  4. Use the filters or Search bar to find your stuff, or you can select the items on the Inventory screen ahead of time and then click the "Lot" button

  5. Select the lots you want to combine

  6. Review what you are creating (in this case it shows we're converting into 1 lot of 2,711g), and then click the "Create" button

Note: The Lotting window shows both Flower and Other Material traceability types for you to search through to find what you are making lots from. We do this in case you make a mistake and made something into the wrong traceability type. Be careful when choosing the IDs you are converting from.

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