Sometimes, customers may need to return purchased items for various reasons, such as product defects or changing preferences. GrowFlow streamlines the return process by providing a user-friendly interface that allows dispensary staff to quickly and efficiently process returns.
Finding Orders from Customer History
You can look up an order from a customer’s purchase history by bringing up their profile on the Customers page and scrolling down to Order History on the right.
From there, click on the order number with the product(s) they'd like to return.
Since a Return is a type of transaction, it must be completed on an open register. If you do not have an open register, please open one before continuing.
Tip: If the customer has their receipt, this will help you find the order number. The order number is printed underneath the barcode at the bottom of the receipt.
Find an Order from the Orders Page
You can also bring up the original order from the Orders page. To do this:
1. Click on Sales.
2. Select Orders.
3. Click into the Search bar and either type in the order number or scan the barcode on the bottom of the receipt.
Completing a Return
Once you locate the order, click the Return button in the top-right corner of the Order Details pane.
This opens up a new page that looks similar to a typical order but has a red banner along the top indicating that it is a Return.
To add a product to the return order, you can scan the product barcode or type in the Package ID or Product name. After finding the correct product, click Add to Return.
Alternatively, you can pick from the Select from Original Order drop-down menu on the right side of the page and click the green Return button next to each product’s name.
The register should now look like this, with the product listed on the Return order. Once all the products you want to return are on the order, click Return Items.
If you are in WA or do not use the state traceability system you will be prompted whether to restock the item or not. There are different situations for each option. For example, if it’s a broken vape cartridge, you’ll more than likely want to restock it and then transfer the defective product back to the original vendor. On the other hand, something like a broken vape battery might be easier to just throw away or recycle, in which case you would not want to restock it.
There’s also a field to leave a reason for the return, which makes it easier to keep track of products that you may want to stop carrying in the future.
Users connected to Metrc or BioTrack will not see an option to restock.
Once you’ve decided to restock the product or not, and have filled out a reason for the return, click Complete Return.
Different states have different restrictions on returns. Please check your local regulations on what type of products you’re allowed to return. If you are in a Metrc Controlled State you will not see the Restock option, as all returns must be restocked before they are disposed of per Metrc.
Troubleshooting
Why is the “Return” button missing on the order?
Since a return is a type of transaction, you can only process one if you have a drawer open on the workstation you're using.
Why does the return price not match the original price?
Sometimes the return price will not exactly match the original price due to how taxes and discounts are applied. Please contact us directly if you'd like a better understanding of return prices.