Disclaimer: We suggest exporting your plant and/or inventory data on the first and last day of the month. This is the information that is generated to your OMMA Summary.
Each month, between the 1st and the 15th, OMMA licensees are required to report activity for their license to the OMMA. The activity reported is for the previous month- so, for example, the report due no later than November 15th is about activity that occurred between October 1st and October 31st. The State requires that licensees report their activity by filling out the “Monthly Reporting Template” that they provide at the OMMA Forms Page.
The State requires that each licensee fill this form out themselves, they will not allow 3rd party software to complete the form at this time. Because of that, we have created what we call the “OMMA Summary” that will show you a summary of the activity in your account during the previous month and allow you to fill out the OMMA form easily. The OMMA Summary is found here:
Go to your “Dashboard” tab on the top of your screen
Click on “OMMA Summary”
Now let's take a look at the summary:
To help understand this, we'll break it down. The most important thing is that each row in the summary is set up as an equation- that is, each cell in the row add or subtracts and the whole thing should equal out like this:
Let's break down what each column means:
The category is the traceability type or group for the items.
The measure indicates whether the items are tracked by weight or count
“Amt on Hand -BOM” is the record of what was in the count at the beginning of the month. Please note- if you had to make manual adjustments to your reporting last month remember to account for that. This number is what was in the GrowFlow system, not what was reported to the state. If you reported a different number last month you’ll need to use that as your “BOM” when filling out the OMMA form.
Amount Purchased from Grower is the net amount received from all growers. If you sent some back to a grower that will deduct from the total.
Amount Purchased from Processor is the net amount received from all Processors. If you sent some back to a Processor that will deduct from the total.
Amount Purchased from a Dispensary will show material shipped from a Dispensary. This amount is not requested on your OMMA report, but we include it to help track activity for your understanding. We do not believe that buying material from dispensaries is allowed, so this number should only show returned material.
Net Amt Manufactured or Processed will show the net amount made or used to make other items. This is the sum of all the conversions for each category- so, for example, it will almost always be negative for flower since you use flower to make extracts but don’t make flower from anything. For intermediate products like crude or bulk concentrate, there will be additions when you make crude from flower and subtractions when you use the crude to make finished products. For finished products like vape pens there would normally be only additions when they are made.
Amount Sold to each of the license types is as it sounds. If you do a “return” before finishing the order (they reject the material during the delivery process) that will reduce the order amount shown here. If they accept the order and then decide to ship some back to you later the amount in these columns will remain the same but the returned material will also be shown in the “purchased” column. The amount sold to researchers indicates the amount of material sent to laboratories.
Net Adjustments show the end result of all adjustments on the category.
Imported Inventory shows all inventory imported directly to the account without a manifest. This number should be zero unless it’s the first-month using GrowFlow. Otherwise, all material should be brought into GrowFlow using the order process. This number is not included in the equation- any weight imported will show up in the “Unaccounted For” column. Imported Inventory is only included in the summary to help understand what’s happening with Unaccounted For weight.
Waste shows all material marked as waste in the system. Importantly, this does not include the flower or trim used to make extracts. That will be shown as a negative number in the “Net amount Manufactured or Processed” column.
Amount On Hand - EOM shows the amount of material for each category on hand at the end of the month. This is what is actually in your GrowFlow account.
Expected (calculated) Amt on Hand shows the sum of all these columns. This indicates what should be in the account
Now that we've seen how the summary is setup, we can take a look at the checks and balances in place to make sure your numbers are accurate. The “Unaccounted For” is there to help figure out if there was anything that got missed in the account over the last month. If it is not 0 that means you need to look into your account to figure out what was going on.
We find the “Unaccounted For” amount by looking at the difference between:
The “Amount on Hand at End of Month” ie what is actually showing in your GrowFlow account) and
The Expected Amount ie what we calculated by looking at each column as shown above.
If you have a positive amount unaccounted for it means there is material in your account we weren’t expecting, ie too much cannabis. If the number is negative it means you’re somehow missing cannabis we think should be there. Hopefully, it’s zero which means everything is right on track!