Beginning June 1st, 2025, OMMA will require all medical marijuana flower, trim, shake, kief, medical marijuana products, or other flower-based products that aren't considered concentrates to be sold in pre-packaged form, ranging from 0.5 grams to 3 ounces.
While these changes mandate pre-packaging, OMMA, in conjunction with Metrc, will not be introducing new "each" categories in Metrc for Flower & Buds or Shake/Trim at this time. You will continue using these standard Metrc categories for both bulk and pre-packaged flower. To comply with this, a note stating how many units make up each package tag will be required when pre-packing these Metrc categories.
GrowFlow is here to help you manage this transition! We provide "Flower Each" and "Shake/Trim (each)" categories to allow you to track pre-packaged inventory and sales by individual units. However, please remember: because OMMA has not created corresponding "each" categories in Metrc, you must still add the required note detailing the unit count per package, even when using GrowFlow's unit-based categories.
This article will guide you through the process of pre-packing flower in GrowFlow to meet these new Oklahoma regulations.
Pre-Packaging Flower or Shake/Trim in Advance
Use the Package tool on the Inventory Overview to convert bulk flower into pre-packaged units, allowing you to prepare inventory ahead of time.
1. Click Package on the Inventory Overview
2. Select Pre-packaged Items
3. Select the Flower Each or Shake/Trim (each) category, based on what you are packaging
4. Select the applicable Template or Product
Note: If the specific Product or Template you need isn't listed, you'll first need to click Create New Product Template to set it up in your account.
5. If using a Product Template, select the applicable strain
6. Enter the total number of units you are creating from the bulk source
E.g., if you are making 10 3.5g units, enter "10"
7. Locate and enter the amount to use from the source package
8. Ensure the This product requires QA re-testing checkbox remains UNCHECKED
Important: Pre-packaging flower or shake/trim from material that has already passed testing does not require a new Production Batch or re-testing by OMMA. Leaving this box unchecked ensures the new pre-packaged items correctly inherit the existing QA test results.
9. Select the Room where these units will be stored
10. Complete any other necessary fields on the form, then click Preview Convert
11. Review the conversion details, then click Confirm
Entering the Required Metrc Unit Note
This step is crucial for meeting Oklahoma's regulation requiring a note in Metrc that specifies the number of units per package tag.
1. Immediately after the pre-packaging conversion is complete, locate and select the newly created package (containing your pre-packaged items) on the Inventory Overview
2. Click Modify
3. Under Details, enter the package's unit count in the Traceability Note field
GrowFlow's Recommendation: For clear OMMA and Metrc compliance, enter a detailed note with the total number of individual units within the package. While the exact phrasing is your choice, ensure it's unambiguous. Consider formats such as:
10 eighths
3.5g x 10 units
4. Finish by clicking Modify Inventory
Packing Flower or Shake/Trim to Order
Package Flower from bulk inventory into pre-packaged units directly as you are creating or filling orders.
1. Click Orders > New Order or New Pre-Order
2. After selecting the Order Type and Customer, locate the source inventory, then click ➕ in the Products column
3. For each item you are packing to order:
Locate the applicable pre-packaged Template or Product
Enter the number of units in the Qty column
Repeat this step until all desired items have been added to the order
4. Complete any other necessary order details, then click Preview Order
5. To finalize the order creation, click ➕ Confirm New Order
6. Follow the standard GrowFlow workflows to progress, pack, and complete the order
Entering the Required Metrc Unit Note
This step is crucial for meeting Oklahoma's regulation requiring a note in Metrc that specifies the number of units per package tag. This must be done for each new package of pre-packaged items created during order fulfillment.
1. Immediately after packing the order, click Edit > View on Inventory
2. For each newly created package of pre-packaged flower items for this order:
Select that specific package
Click Modify
3. Under Details, enter the package's unit count in the Traceability Note field
GrowFlow's Recommendation: For clear OMMA and Metrc compliance, enter a detailed note with the total number of individual units within the package. While the exact phrasing is your choice, ensure it's unambiguous. Consider formats such as:
10 eighths
3.5g x 10 units
4. Finish by clicking Modify Inventory
5. Repeat steps 2-4 for each pre-packaged Flower package
Pre-Packaging Kief
GrowFlow is not currently able to provide a Kief (each) category specifically for pre-packaged Kief units. Therefore, please continue to use the standard bulk Kief category in GrowFlow for all Kief products, whether you are selling it as bulk or in pre-determined packages
1. Click Package on the Inventory Overview
2. Select Bulk Inventory
3. Select Kief
4. Select the applicable Template or Product
Note: If the specific Product or Template you need isn't listed, you'll first need to click Create New Product Template to set it up in your account.
5. If using a Product Template, select the applicable strain
6. Locate and enter the amount to use from the source package
7. Enter the total weight produced
E.g., if you are making 200 .5g units, enter 100g
8. Ensure the This product requires QA re-testing checkbox remains UNCHECKED
Important: Pre-packaging Kief from material that has already passed testing does not require a new Production Batch or re-testing by OMMA. Leaving this box unchecked ensures the new pre-packaged items correctly inherit the existing QA test results.
9. If any waste was accumulated during packaging, enter the waste weight
10. Select the Room where these units will be stored
11. Complete any other necessary fields on the form, then click Preview Convert
11. Review the conversion details, then click Confirm
Entering the Required Metrc Unit Note
This step is crucial for meeting Oklahoma's regulation requiring a note in Metrc that specifies the number of units per package tag.
1. Immediately after the pre-packaging conversion is complete, locate and select the newly created package (containing your pre-packaged items) on the Inventory Overview
2. Click Modify
3. Under Details, enter the package's unit count in the Traceability Note field
GrowFlow's Recommendation: For clear OMMA and Metrc compliance, enter a detailed note with the total number of individual units within the package. While the exact phrasing is your choice, ensure it's unambiguous. Consider formats such as:
10 units
.5g x 10 units
4. Finish by clicking Modify Inventory
Metrc Guidance
For comprehensive details directly from the state and any specific steps required within the Metrc system itself, please refer to the official Metrc Bulletin: OK_IB_0048 Pre-Packs.
We understand that adding a traceability note in GrowFlow for each pre-packaged item, which then syncs to Metrc, is an additional step in your workflow. However, diligently performing this action is currently essential to ensure your operations remain fully compliant with the new OMMA regulations.
Like you, GrowFlow anticipates future system enhancements by OMMA in conjunction with Metrc, such as the potential introduction of dedicated "each" categories for Flower & Buds and Shake/Trim. Such changes could streamline these processes. Rest assured, GrowFlow is committed to adapting our platform to support your business effectively.